Images submitted for print competitions must be mounted on card suitable for the purpose. They can be mounted on the card or behind the card showing through an appropriately-sized opening in the card mount. Regardless of the method chosen, image prints should be suitably fixed to the mounting card in a manner sufficient to avoid image prints becoming detached from the mounting card during the normal handling involved within the competition process. Image prints can be of any size up to but not exceeding the standard A3 size. This means that in landscape format, width must not exceed 420 mm (16.50 in) and height must not exceed 297 mm (11.70 in). In portrait format, width must not exceed 297 mm (11.70 in) and height must not exceed 420 mm (16.50 in). Orientation of the image can be “landscape” or “portrait” but the maximum dimensions of the mounting card must not exceed 500 mm x 400 mm.
For externally-judged competitions, each image entered must have the “title” for that image shown on the rear top right-hand corner of the mount. This may be written in pencil, pen or typed sticky label, but should be sufficiently legible and durable to enable the judge(s) to score the named image on the score sheet. Images entered must not show any information that will enable the judge(s) to identify the author of the image. Any entry that contains such information will be deemed ineligible. There should be no written or typed information on the printed image.
For internally-judged competitions, the contents of the above paragraph apply, except that the image title must be a hand-written or typed label attached to the front, top right-hand corner of the mount. If entrants do not wish to deface their mounts by writing or sticking a label on, a separate title label may be fixed to the mount by the use of a plastic clip. These plastic clips are provided by the Club, on the evening of the competition, for each entrant to use. (Clips must be returned).
Club Members may be asked by the Club to submit digital copies of their images along with their printed image submissions. This is to enable the Club to post on the Club Website the received entries for the competition. These digital copies of the print submissions shall only be posted on the Club Website after the Competition has taken place. The requirement to submit digital copies along with the prints shall be made known to Club Members in advance of the Competition entry date.
Images submitted by digital format may be submitted by “flash drive”, disc or as an e-mail attachment. Images should be submitted in JPEG or TIFF format and should be sized in pixel format where the width dimension does not exceed a maximum of 1400 pixels and the height dimension does not exceed a maximum of 1050 pixels, regardless of landscape or portrait format. This requirement is to ensure that the pixel dimensions of the digital image are properly aligned with the natural projection process of the projector. Any submitted image that differs from this pixel size dimension will be automatically altered by the projector during projection, but this alteration may result in a reduction in image quality.
The Club does not accept any responsibility for competition submissions which may encounter diminution of quality caused by images being wrongly sized.
Each image submitted should have a descriptive title as the file name, eg TheManiquin.jpg or TheManiquin.tiff. Camera allocated file numbers should not be used as these do not convey any meaning or purpose relating to the competition subject and are likely to be marked down in the judging process. Images entered must not show any information that will enable the judge(s) to identify the author of the image. Any entry that contains such information will be deemed ineligible. There should be no written or typed information on the projected digital image.
The Club may, this season, as a trial, post digital competition entries on the Club Website prior to the Competition night. These digital entries would be placed on a secure part of the Club Website, only be accessible by Club Members, and be placed after submission for the competition but prior to the competition night. This would enable Club Members to view the competition entries on their own computer screens and should ensure that the images seen are as true to the original as possible. While the competition evening shall be run as before Club Members shall be able to attend the competition night having the advantage of previewing the "real" images rather than the "projected" images. It may be that Club Members shall have already determined their preferences prior to the competition night. The Competition shall be held, as normal, on the appointed evening with scorecards etc being used in the usual manner.
The Club may, in the future, depending on the success of this trial, look to hold digital image competitions only via the Club Website medium.